Institute Administrator Guide

Run Your Coaching Institute Like a Tech Giant

Master the complete A to Z workflow of GyanRank: profile branding, batch creation, teacher allocation, student approvals, and subscription management.

Institute Guide Teacher Guide Student Guide Exam Creation

Register Your Institute & Activate 7-Day Free Trial

Instant Setup • No Credit Card Required

Click on Register Institute from the top menu. Enter your official Institute Name, Contact Email, Mobile Number, and Password. Upon submitting, your 7-Day Unrestricted Free Trial will activate immediately, giving you full access to all premium SaaS features.

Pro Tip: Ensure your registered phone number has active WhatsApp so you can receive instant system notifications and support alerts.

Build Your Public Brand Profile & Custom Web Page

Public Directory Showcase • SEO Optimized

Inside your Institute Dashboard, navigate to Profile Settings:

Upload Logo & Cover Photo: Branding displayed on student scorecards & mobile app.
Institute Tagline & About Text: Highlight achievements, faculty credentials, & course offerings.
Contact Details: Office address, Google Maps location, phone, & WhatsApp support helpline.

Once saved, GyanRank auto-generates a dedicated web page for your institute where prospective students can explore your details and send enrollment requests.

Create Academic Batches, Classes & Subjects

Classroom Architecture • Academic Segmentation

Organize your coaching structure systematically in the Classes & Batches module:

1. Create Batches

e.g., Class 10th Board, 12th NEET Target Batch, JEE Mains 2026, SSC CGL Batch.

2. Link Subjects

Add subjects like Physics, Chemistry, Mathematics, Biology, English, Reasoning to respective batches.

Add Teachers & Assign Subject Permissions

Faculty Delegation • Content Access Controls

Navigate to the Teachers section and click Add New Teacher:

Enter teacher's full name, email address, mobile number, and login password.
Assign specific subject responsibility (e.g., Physics Teacher for 12th NEET).
Teachers get an independent login portal to create tests, upload notes, and view student attempts for their assigned subjects.

Manage Student Registrations & Approvals

Student Enrollment • Roll Number Generation

Students can register on GyanRank via the web portal or Mobile App and request to join your institute:

Pending Approvals Tab: Review student details, assign batch/class, and click Approve. Instant Access

Approved students gain instant access to your online exams, test series, scorecards, lecture notes, and rank leaderboards.

Subscription Plans & Account Scaling

SaaS Pricing • Unlimited Growth

Check your active trial status from Subscription & Billing. Upgrade seamlessly to Monthly or Yearly plans based on student volume and requirements:

Basic Plan

Up to 100 Active Students

Standard Plan

Up to 500 Active Students

Pro / Unlimited Plan

Unlimited Students & Exams

Ready to Launch Your Digital Institute?

Join hundreds of coaching institutes across India and automate your exam workflow today.